Office Assistant & Event Planner

Take responsibility of the next subjects:

Organisation of events:

You are responsible for the practical organisation of a variety of internal and external events. In conjunction with our marketing team you also prepare trade shows, training courses and international customer visits.

Hotel and travel management:

You manage hotel and travel arrangements of both staff and customers in an efficient manner while closely monitoring the administrative aspects. The schedules of our travellers may change occasionally but you take this in stride and easily make the necessary changes in terms of booking flights, accommodations and transportation.

Administrative support:

You support the office manager in various executive tasks including diary and document management and general office organisation. In your capacity as Basalte’s first point of contact, you process incoming calls and emails with the proper customer-friendliness. Giving visitors at our head office a warm welcome is also second nature to you.

Purchase management:

You ensure the timely purchase of the required materials and maintain good relations with our partners/suppliers. You do not hesitate to use your negotiation skills to achieve optimal results.

• Have a number of years of experience in an organisational and/or administrative function.
• Hold a degree in Office Management or languages.
• Be fluent in Dutch, English and French. Knowledge of German is definitely a plus.
• Boast excellent skills in the use of the MS Office 365 package including Word, Excel, Outlook and more.
• Adopt a result-oriented, autonomous and proactive approach.

We zijn voor elkaar gemaakt als je...

• bij voorkeur een aantal jaren (idealiter drie tot vijf) ervaring hebt in een organisatorische en/of administratieve functie.
• in het bezit bent van minstens een bachelordiploma in officemanagement of talen.
• uitblinkt in Nederlands en Engels. Kennis Frans en Duits is zeker en vast een pluspunt.
• uitstekende vaardigheden hebt in het gebruik van het MS Office 365-pakket, inclusief Word, Excel, Outlook en meer.
• goed om kan gaan met deadlines en overwachte situaties én beschikt over een positieve mindset.

• A competitive salary package adapted to your knowledge , skills and experience.
• Numerous additional benefits such as meal vouchers, eco cheques, hospitalization insurance, collective bonus and flexible payment (bicycle leasing, extra vacation days or multimedia).
• 32 vacation days.
• The possibility to enjoy a cup op soup or a piece of fruit from our vending machine.
• A brand new office with numerous extras such as a standing desk and delicious latte macchiato.
• You are part of an enthusiastic and passionate sales team that dreams big.
• You will receive the necessary on-the-job training to expand your knowledge and expertise.